Steps of a Strategic Government Procurement
Procurement the process involves selecting the most suitable vendors too who can offer you the goods and services you need. The administration of all business are required to know the procurement cycle as this will help their business to prosper. Procurement process is part of almost every company since the ability to purchase certain types of equipment will influence operation. Procurement should be a wide process which involves every department in the business. Procurement is also a dynamic process which requires regular monitoring and evaluation for it to be effective. There are many types of procurement process and how to bid on government contracts that a company or business can adopt.
You should first review the requirements before looking for the government contract jobs. It is essential to conduct an analysis of the current performance of your business before adopting the right procurement process to adopt. The product being assessed can be a new one for the business or even an old one that needs to be reordered. If the company needs specific requirement from the goods they are ordering then they need to be up to date on those orders and requirements to avoid future regrets.
Vendor selection is the next step after identifying the type of goods needed for your business. Apart from delivering quality goods and services the vendor should at least have a good reputation. A thorough research should be done especially on the government contract website to look for a vendor who can meet all your needs. Develop a short list of different manufacturers and vendors that provide the type of tire and services your company needs. To avoid losses as a result of vendors negligence, make sure you do a thorough selection process for the vendors.
You must first get an approval from the management before you request for quotation. You must create a purchase requisition and take it to the management for the relevant approval. The purchase order is where the acquisition of goods takes place after the requisition has been approved. The seller will, therefore, deliver the goods prior to the agreed payment. The buyer can then send an invoice to the seller to describe the exact contents of the order.
Once the seller receives the order, the next step involves making of the payments within the time frame that both parties agreed on. The final process involves maintaining an audit just in case you need to do an audit. A professional procurement process can be really beneficial in case you want to add value to your business operations. The procurement process will ensure you pay the best prices for the products you want and also save you a lot of time. You should also ensure that once the bids have been submitted, a thorough evaluation of the tenders must be done. The contract contains all the activities that should be done by both parties.